Microsoft Office Keyboard Shortcuts

Keyboard shortuts to speed your workflow.


Microsoft Word Shortcuts

Formatting Characters
Change Case Shift+F3
Increase Font Size Ctrl+Shift+ >
Decrease Font Size Ctrl+Shift+ <
Formatting Paragraphs
Single Line Spacing Ctrl+1
Double Line Spacing Ctrl+2
1½ Line Spacing Ctrl+5
12 pt Space above paragraph Ctrl+0
Indent Paragraph Ctrl+M
Styles
Heading 1 Ctrl+Alt+1
Heading 2 Ctrl+Alt+2
Heading 3 Ctrl+Alt+3
Normal Ctrl+Shift+N
Date & Time
Insert Date Field Alt+Shift+D
Insert Time Field Alt+Shift+T
Fields
Update Field F9
Toggle Codes Shift+F9
Create Field Ctrl+F9

Shortcuts Common to all MS Office Programs

Close Program Alt+F4
Cut Ctrl+X
Copy Ctrl+C
Paste Ctrl+V
Duplicate object Ctrl+D
Undo Ctrl+Z
Redo Ctrl+Y
Formatting characters
Select All Ctrl+A
Bold Ctrl+B
Underline Ctrl+U
Italic Ctrl+I
Repeat last action F4
Working with documents
Create a new document Ctrl+N
Open a document Ctrl+O
Close a document Ctrl+W
Save As F12
Save a document Ctrl+S
Print a Document Ctrl+P
Spellcheck F7


Microsoft Outlook Shortcuts

Activate the Find a Contact box F11
Mark an e-mail message as read Ctrl+Q
Open a contact Ctrl+Shift+C
Open a meeting request Ctrl+Shift+Q
Open a task Ctrl+Shift+K
Open an appointment Ctrl+Shift+A
Open an e-mail message Ctrl+Shift+M
Open the address book Ctrl+Shift+B
Open the Advanced Find dialog Ctrl+Shift+F
Switch to Inbox Ctrl+Shift+I
Switch to Outbox Ctrl+Shift+O
Send a message Alt+S
Reply to a message Ctrl+R
Forward a message Ctrl+F



Microsoft Visio Shortcuts

Shortcuts for choosing a tool
Arc Ctrl+7
Connection Point Ctrl+Shift+1
Connector Ctrl+3
Crop Ctrl+Shift+2
Ellipse Ctrl+9
Freeform Ctrl+5
Line Ctrl+6
Pencil Ctrl+4
Pointer Ctrl+1
Rectangle Ctrl+8
Rotation Ctrl+0 (zero)
Stamp Ctrl+Shift+3
Text Ctrl+2
Text Block Ctrl+Shift+4


Microsoft Project Shortcuts

Using a table
Beginning of Table Ctrl+Home
End of table Ctrl+End
Beginning of Gantt chart Alt+Home
End of Gantt chart Alt+End
Find a task by the number F5
Find a Task by a word. Ctrl+F
Go To Task by the ID or Date Ctrl+G
Link Tasks Ctrl+F2
Zoom
Zoom In Ctrl + /
Zoom Out Ctrl+Shift+*



PowerPoint Slide show controls

Next slide N, ENTER, or SPACEBAR
Display a black screen (toggles) B
Display a white screen (toggles) W
End a slide show ESC
Erase on-screen annotations E
Go to next hidden slide H
Go to slide <number> <number>+ENTER
Return to the previous slide P or BACKSPACE
Set new timings while rehearsing T
Stop or start an automatic slide show S
Use original timings while rehearsing O
First slide Hold both mouse buttons for 2 seconds




Microsoft PowerPoint Shortcuts

Selecting text and objects
Select Frame F2
All objects (slide view) Ctrl+A
All slides (slide sorter view) Ctrl+A
All text (outline view) Ctrl+A
An object TAB or Shift+TAB
Formatting text
Left align Ctrl+L
Right align Ctrl+R
Centre align Ctrl+E
Change Case Shift+F3
Spellchecker F7
Working in the slide view
New Slide Ctrl+M
New Slide Same Layout Ctrl+Shift+M


Microsoft Excel Shortcuts

Moving Around
Cell A1 Ctrl + Home
Last Used Cell Ctrl + End
Go To dialog box F5
Next Blank Cell in Row Ctrl+ð
Next Blank Cell in Column Ctrl+ò
Selecting
Select the current column Ctrl+Spacebar
Select the current row Shift+Spacebar
To Next Blank Cell in Row Ctrl+Shift+ð
To Next Blank Cell in Column Ctrl+Shift+ò
All Cells around Current Ctrl+Shift+8
Date and time
Insert current time Ctrl+Shift+;
Insert current date Ctrl+;
Miscellaneous
View formulas Ctrl + ~
Create a chart F11
Edit links Edit menu/Links